We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information.

This notice applies to you if you are either:

an individual player/participant of hockey who has registered his/her interest in participating in the sport competitively and/or whose details we have collected from one of our affiliated clubs, schools, universities, through competition registration or other third-party referral.
a coach, teacher, technical official or umpire who has registered for membership to find out more about the training courses and accreditation services we offer; or
a fan, participant or supporter of hockey who has contacted us to purchase any of our online merchandise and/or signed up to receive updates about upcoming events, offers and ways to get involved further with hockey.

PERSONAL INFORMATION WE MAY COLLECT FROM YOU

When you sign up for membership with us, for a Competition, register as a ‘Hockey Maker’ or purchase a product from us, you may provide us with or we may obtain personal information about you, such as information regarding your:

personal contact details that allows us to contact you directly such as name, title, address, email addresses and telephone numbers;
date of birth;
gender;
membership details including start and end date;
records of interactions with us such as telephone conversations, emails and other correspondence and your instructions to us;
bank, credit/debit card and other payment details you provide so that we can receive payments from you and details of the financial transactions with you;
use of and movements through our online portal, passwords, personal identification numbers, IP addresses, user names and other IT system identifying information;
records of your attendance at any events or competitions hosted by us;
images in video and/or photographic form and voice recordings; and
marketing preferences so that we know whether and how we should contact you.

Players/Participants

If you are a player/participant who has registered his/her interest in participating in the sport competitively, you may also provide us with or we may obtain the following additional personal information from you;

identification documents such as passport and identity cards and visas;
details of any school, club and/or county membership;
details of next of kin, family members, coaches and emergency contacts;
records and assessment of any player rankings, gradings, assessments or ratings, competition results, details regarding events/matches/games attended and performance (including that generated through player pathway programme);
any disciplinary and grievance information;
any details required for the purposes of awarding scholarship funding or grants (including any means testing.

Coaches and officials (including Team Managers)

If you have registered with us to receive more information about our coaching/teaching accreditation/qualification scheme and/or any of our education and teaching programmes you may also provide us with or we may obtain the following additional personal information from you:

any coaching code or official number;
your current affiliated club or other organisation (if applicable);
coaching/teaching qualification and/or officiating history and any player rating (if any);
accreditation/qualification start and end date;
identification documents such as passport, utility bills, identity cards, etc...

SPECIAL CATEGORIES OF PERSONAL INFORMATION

We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:

information about your race or ethnicity, religious beliefs and sexual orientation;
information about your health, including any medical condition, health and sickness records, medical records and health professional information; and
biometric information about you, for example fingerprints, retina scans.

We may not collect all of the above types of special category personal information about

you. In relation to the special category personal data that we do process we do so on the basis that

the processing is necessary for reasons of substantial public interest, on a lawful basis;
it is necessary for the establishment, exercise or defence of legal claims;
it is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or
based on your explicit consent.

Data policy

Terms and Conditions

Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern Thame Hockey's relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term Thame Hockey or 'us' or 'we' refers to the owner of the website, The term 'you' refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

The content of the pages of this website is for your general information and use only. It is subject to change without notice. Due to its policy of updating and improving the site, we may wish to change these Terms & Conditions from time to time and you agree to be bound by the Terms & Conditions which apply at the time of your use of the Site.
Certain parts of our Site use "cookies" to keep track of your visit and to help you navigate between sections. A cookie is a small data file that certain websites store on your computer's hard-drive when you visit such websites. Cookies can contain information such as your user ID and the pages you have visited. The only personal information a cookie contains is information that you have personally supplied.
We use cookies on our Site to enable us to deliver content that is specific to your interests and gives us an idea of which parts of the Site you are visiting and to recognise you when you return to the Site. Reading cookies does not give us access to other information on your computer's hard-drive and our Site will not read cookies created by other websites that you have visited.
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. If, however, you select this setting you may be unable to access certain parts of the Site. Unless you have adjusted your browser settings so that it will refuse cookies, our system will issue cookies when you access the Site.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trade marks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website.
Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
The site may contain third party advertising and sponsorship and advertisers and sponsors are responsible for ensuring that material submitted for inclusion on the site complies with international and national law. England Hockey will not be responsible for any error or inaccuracy in advertising material.
Your use of this website and any dispute arising out of such use of the website is subject to the laws of England.
If you need to contact England Hockey about these Terms & Conditions you may do so by post using the address given above or by email using this address webmaster@thamehockey.co.uk